Promotion Evaluation Q&A July 2021 (edited 12/2021)
How will evaluations be conducted?
Regular sessions are available to allow the prospect to participate in an evaluation process to determine if they satisfy the criteria for promotion to a higher CTPA club rating. During these sessions the prospect will participate in three round robin games with and against selected ‘controls’ from the level in which they are being evaluated. In addition to these three games, the prospect will participate in a Skinny Singles game against one of the ‘controls’. All games will be to 11 points, win by one point. At the conclusion of these four games, the prospect will achieve promotion if they have scored a total of 32 points or more. If they score fewer than 32 points the prospect will remain at their current CTPA club rating. (For new members who self-assess, see exception discussed below.)
Is there a fee for an evaluation?
Yes. The fee is paid through Court Reserve. It must be paid prior to the evaluation.
There will be a priority for new members but still this may take several weeks to accomplish depending on the current backlog. New Members have to pay the same fee
Also, unless it is the fault of CTPA, new members are expected to participate in their evaluation within 30 days of the request. Otherwise, their rating will be set to the default of 2.5 and the fee will be charged. All subsequent evaluations are subject to the regular fee.
If I am evaluated and not successful when can I re-evaluate?
A member who is unsuccessful in their first evaluation can sign up to be reevaluated six weeks after their unsuccessful attempt. At that time, they will be added to the waitlist. If a member is unsuccessful on the second attempt, they can sign up to be reevaluated ten weeks after the second attempt. At that time, they are added to the waitlist. For every additional unsuccessful attempt, the member must wait twelve weeks before being added to the waitlist.
Please note that waitlist times vary based on demand at the time of sign up. All reevaluations are subject to the fees listed above.
FOR NEW MEMBERS ONLY -- What will my club rating be while I’m waiting for an evaluation?
Based on your skills, you may ‘self-assess’ to determine the appropriate level at which to be evaluated. You would temporarily be given a club rating ½ point lower than the level at which you want to evaluate. This provides you with opportunities to participate in events at that level prior to your evaluation. If you do not achieve at least 32 points during your evaluation, your new temporary rating would be reduced ½ point and you would then evaluate at a level ½ point lower.
- New member self-assesses at 3.5 and requests an evaluation.
- Member’s temporary club rating would be 3.0 until evaluation occurs. This would enable them to participate in all 3.0 events and any 3.5/3.0 ‘blended’ events.
- If member completes a successful evaluation, club rating becomes 3.5.
- NOTE: If member is unsuccessful, temporary club rating becomes 2.5 and member can now evaluate for 3.0 or reschedule another level 3.5 evaluation per the timeframe in the previous question. (even a member who tested for 4.0 or 4.5 will be dropped to 2.5 level if they failed!) The member will pay the full cost for the next evaluation and the appropriate wait time to get back in the queue will apply.
- If you feel you are in between two levels we recommend that you test at the lower level because of the potential of a failed evaluation will drop you to a 2.5 level until your next evaluation.
Where will the evaluations be conducted?
Ideally, evaluations are conducted at the outside courts at Graham Park. However, during winter months, the primary venue will be the courts at the Cranberry Township Municipal Building. Other indoor courts may also be used. Please note that indoor court time is limited for evaluations so wait times may be longer.
Will CTPA use any other methods to determine club ranking?
CTPA will also accept USAPA ratings for new members and to increase the club ratings of existing members provided the member has played in three or more tournaments and participation in the last tournament was within the previous six months. Only doubles or mixed doubles (not singles) will be considered for this provision to apply.
Will I have any input into the ‘controls’ at my Promotion Evaluation session?
No. The controls have been carefully chosen to fairly represent the level you are being evaluated for. They are trained in how to conduct the PE session and, depending on their availability, they will be randomly selected to participate in your session.
I’m a female and am concerned that I will be paired with 3 male controls.
We have specifically addressed this concern by assuring that 2 of the 3 controls will be of the same gender as the prospect. In other words, a female prospect will have 2 female controls and 1 male control. A male prospect will have 2 male controls and one female control.
I sometimes don’t play well with certain partners. I’m concerned that this may happen to me during the PE.
This is why we have included the Skinny Singles portion of the evaluation. Even if the prospect struggles with a certain partner, they have an opportunity to gain points during the Skinny Singles portion of the evaluation.
Please use the following link to watch how Skinny Singles will be played during the evaluation.
Is stacking permitted during an Evaluation?
Opposite handed partners, whether they’re prospects or controls, will be permitted to stack only while serving if they choose to, but not while receiving.
If I do really well during my Promotion Evaluation am I able to increase my rating more than ½ point?
No, but, you may be able to schedule an evaluation for the next higher level without paying the evaluation fee if you win all three round robin games and your skinny singles game. Your total score from the evaluation must be 44 points. For example, if a prospect is being evaluated at the 3.5 level and they score 44 points, they would be eligible to evaluate at the 4.0 level without a fee for 3 months. After this timeframe you must pay for any evaluation.
Who can I contact to schedule an evaluation or if I have additional questions related to club ratings and the Promotion Evaluation program?
3.0 Level -- Ann Michalski – firstname.lastname@example.org or 412-680-3517
All other levels -- Gary Tipton email@example.com or 724-272-5048
What happens to the fee if I need to cancel my evaluation?
Because of the logistics involved in scheduling an evaluation, you should make every attempt to participate in the event as scheduled. However, if cancellation is necessary, your evaluation fee will be applied to a rescheduled evaluation unless the cancellation occurs less than 72 hours before the time of the scheduled evaluation. In such a case, the entire fee will be forfeited.
CLUB RATING DOWNGRADE
A CTPA member may request a temporary or permanent downgrade in their current Club skill rating when injury, illness or declining physical ability prevent safe and/or competitive play at their current level. Submit your request to Gary Tipton (firstname.lastname@example.org) with specific information about your circumstances and indicate whether you request a temporary or permanent downgrade. You will receive confirmation after your request has been processed.